Stuffed in a folder? Piled in a box? Stacked on desk? Goodness knows where? IEPs carry a useful history of your child's educational progress, but it's too easy to let all that paperwork slip into disarray until you can no longer find your way back. Have you come up with a great organizational strategy? (NOTE: If your strategy is too long for this form, please submit it here.
) Share Your Secret
Where Do You Keep Your Child's IEP's
- Started taking the "final" copy and scanning it onto a disc with an additional backup external zip drive so I could take my computer to the meetings and make notes under the original document and date it. Sitting behind a computer at an IEP has given me the upper hand more than once at these meetings. Once, when two teachers who had been causing trouble by refusing to follow the IEP, came into the meeting, they started to fumble around and back down as I began typing their reasons for not making accommodations. I told them I was going to quote their responses to be shared with the district administration and also taped the meeting. Immediately, their "sarcasm" changed to "cooperation". I also give my sister, who is like a second "mom" to my son, a hard and dis copy so she could step in or act as a second advocate in the event I am not able to take care of it. It helps to have the IEP where I can acces it anytime I want, a way to keep records, and someone to back me up as well.
- —Guest Momonamission
- I also keep a three ring binder and separate the sections School Work, Art, Discipline, Meetings, I also put his current school year picture in the front cover of the binder, personally I like to go back and see how much he has changed from year to year.
- —Guest Tina Crose
- As a professional organizer for the special needs family, my suggestion to my clients is either an expandable pocket with sub-folders of each draft IEP or an indexed binder. The final IEP should always be kept separate and marked clearly as the final and existing IEP.
- —Guest Susan Parziale
Where do I keep my IEPs?
- I keep my IEPs in a 3 ring binder that I have placed with various information and things from this year. Next year we will start a new one for that school year. We then keep these on the bottom of our book case by year...
- I have yearly 3-ring binders with all pertinent docs for that year in them. Now starting binder #11 (10-year-old now was in EI since 10 mths old) including IEP samples of school work, copies of statewide assessment tests, report cards copies of all e mails/written coorespondance, classroom tests and random assignments. My district cringes when I show up with 2 or three binders.
- —Guest pat
- I also have a 3 ring binder with dividers. The front section is all medical. The following section has the previous schooling info. and testing. The last has the current school year info. All the IEP papers have a colored clip on them so I can find them in a snap. When I have to rotate, I take out the earliest year and put it in a file cabinet.
The best thing I have invested in is a business card holder. I keep our general family cards in the front (dr., dentist, vet., car repair, etc.) Then each of us has a section. It has been so incredibly helpful when filling out the multiple forms for EVERYTHING plus if I meet someone who has a need for their child that someone I take my sons go to, I have that information in my purse and can find and share easily.
- —Guest Jane V.
pdf is best
- I think I am going to have to start scanning and filing them onto a disc. I think it is easier to file and organize onto a computer than on paper. It is also space saving.
- —Guest canmombecalm
Where I keep my Child's IEP
- I keep my child's IEP in a binder with all other important school information pertaining to my child. ONE full shelf for all info and collected school work for the school year.
- —Guest Raylynn
Create a File
- We have created a great tool for organizing your child's paperwork and reports. It's called Create a File which includes personal information, health history, reasons to celebrate and space for reports. Go to our website at ensembleunderstands.com, go to workshops and tools, scroll down to tools and click on Create a File. Happy organizing!
- —Guest Lisa
- I am my county's Partner for Success Parent Liason and as part of my job we provide families a 3 inch notebooks (K.A.R.E. keep and record everything) for not only the I.E.P. but medical, health and personal information that they may need to find quickly and can carry with them to meetings and doctor appointments. I am currently on my second notebook for my 6th grade child who has a learning disability. There are many sites on the web which can help you put one of these together. Most web sites use care but I liked the k for keep.
- —Guest Stephanie
- Ugly, but the most practical, easiest to use and, most especially, simplest to keep up to date. Between school issues (IEP and others), medical (including medicaid), therapy and evaluations, I need my son's information at my fingertips. I treat my role as mom as seriously and professionally as I would a paid profession. Life with James can be an emotional roller coaster and I try to keep these administration issues - issues that I feel can be controlled - as rigidly and strictly as possible. That way I can sob uncontrollably with joy when my son hugs and kisses his teacher, BUT I can still produce that necessary document!
- I use this great binder called "My IEP Toolkit." I didn't have the time or motivation to create my own binder, and this one comes with everything - section dividers for different categories like evaluations, IEP records, work samples, etc. Plus handy tips and info on each divider. It's available on Amazon.
- I have 3 special needs kids so I have to be organized! I use a clear view 3 ring binder with dividers for "IEP's", "medical records", "evaluations", and "correspondance/contacts". I file the most current on top of older ones. I make a unique cover with each child's name and pics of things that they like (school buses, firetrucks). Each child knows their book by sight and they are quite proud of them. Doctors have been awed by the organization and complete record keeping ... as we go from specialist to specialist the ease of having it all in one place makes life easy!
- —Guest djwall96